Invoice & Receipt Processing
Manual invoice entry is a thing of the past.
Incoming invoices, expense reports, receipts – in many organizations these are still manually captured, reviewed, and transferred to systems. This costs time, produces errors, and frustrates everyone involved.
The Problem
- Invoices arrive via email, mail, sometimes as photos
- Someone has to manually enter data: supplier, amount, date, cost center
- Matching with orders or contracts is tedious
- Approval processes run via email or paper
- End of month: stress, missing receipts, follow-up questions
The Solution
An AI system recognizes, extracts, and processes your receipts automatically:
Document Recognition
The invoice arrives – as PDF, scan, or photo. The system automatically recognizes: supplier, invoice number, date, line items, total amount, VAT.
Validation
Automatic matching with master data. Is the supplier known? Is the bank account correct? Does the amount match the order?
Workflow
Automatic routing to the right person for approval. Reminders for delays. Escalation when needed.
Handover
The approved invoice is automatically transferred to your accounting system – QuickBooks, Xero, or other systems.
Technology
- n8n for workflow automation (open source, self-hosted)
- Local AI models for text recognition (no data sent to external providers)
- Interfaces to common accounting systems
Results
Ready for Automated Receipt Processing?
Let's discuss how we can automate your invoice processing.